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Hygiene concept for examinations

Here is the NGU´s hygiene concept for examinations, oral exams and colloquia with a request for attention.

Hygiene concept for examinations

In addition to the general hygiene and distance regulations of the Hygiene Concept of the Nürtingen-Geislingen University of Applied Sciences (NGU) in the current version, the following regulations must be observed. Failure to comply with these regulations will result in disqualification from the examination.

1. Entering and leaving the buildings:

a. Persons who are or have been in contact with a person infected with the corona virus, if 14 days have not yet passed since the last contact, or who show typical symptoms of an infection with the corona virus, namely disturbances in smelling and taste disorders, fever, cough and sore throat, may not enter the buildings of the university. By entering the university/participating in the examination, you declare at the same time that the above-mentioned reasons for exclusion do not apply.
b. The building may be entered by students no more than 20 minutes before the start of the examination. It is not permitted to gather in front of the building. It is the duty of the building supervisor to ensure this. A building supervisor shall be provided on days when there are many students in the same building.
c. Only designated waiting rooms can be used to bridge waiting times, e.g. due to unfavourable arrival times of public transport. Their availability is checked by the faculties, planned, announced and displayed if available. Please make sure that the minimum distance is observed in these rooms. Waiting rooms cannot be set up in every building. Please refer to the information provided by the faculties.
d. When entering the building, a mouth-nose cover is to be worn, unless it is not possible or not reasonable for health or other reasons (individual proof required).
e. The flow of persons shall be channelled via a defined use of the entrance and exit doors. If possible, separate entrances and exits shall be signposted; these shall be used. The respective access route to the examination room shall be recorded in a route description and sent electronically to the supervisors and students in advance or announced on the university's website. The access concepts and descriptions will be developed by the faculty administrations together with Ms. Sternal.
f. Students and supervisors can and may only enter the examination building via the entrance and exit specified therein.
g. The student is responsible for any delays and a delay does not release the student from the hygiene rules (hand disinfection, keeping distance, route concept etc.), despite apparently empty corridors.

2. Moving around the building:

a. After entering the building and having carried out hand hygiene, the test room must be visited immediately.
b. A minimum distance of 1.5 meters to other persons in the building must be maintained. This applies in particular to stairs and corridors, to the test areas and to the toilet. Cough and sneeze etiquette is to be followed.
c. Signs on the sanitary rooms indicate the maximum number of persons in the sanitary rooms. The maximum number must not be exceeded.
d. A mouth and nose cover must be worn when staying and moving in the building. Exception see 3.f.
e. Persons with recognisable symptoms (namely disturbances in smelling and taste disorders, fever, cough and sore throat) may not stay in the building until the suspicion of corona infection has been cleared by a doctor. This means, for example, that in the case of allergy-related symptoms, a medical certificate must be carried along and presented to the building or examination supervisor on request. If the suspicion cannot be cleared up immediately, the building and examination supervisors have the duty to expel the examinee from the building. If a medical certificate is presented subsequently to clarify the symptoms, participation in the examination is cancelled and is regarded as an approved withdrawal.

3. Seats:

a. Tables/seats are to be placed in rows in such a way that the minimum distance of 1.5 m from seated persons is maintained in all directions. The rooms must be prepared at least in such a way that the available writing areas are clearly identifiable.
b. The adjusted occupancy figures for lecture halls and seminar rooms of the NGU buildings, as well as the Stadthalle Nürtingen K3N and the Jahnhalle are available - the maximum occupancy limit must not be exceeded.
c. Seats will be clearly marked and numbered (e.g. standing room tickets). This numbering is also the basis for the examination protocol, e.g. for the documentation of toilet visits, delays etc. The numbering of a room is to be documented either before the examinee enters the room (mobile numbering) or once at the beginning of the exam period (if numbering is mounted or glued) (e.g. photo, sketch).
d. The examination rooms are opened 20 minutes in advance of the examination by the examination supervisor so that the students can enter the room in a controlled manner upon arrival and no accumulation of people in front of the rooms occurs. If an exam is spread over several rooms, the faculty can pre-allocate students to the rooms and announce them in time, e.g. via room-specific matriculation number lists, e.g. on neo or in FlexNow. In this case the corresponding access concepts apply.
e. Seats shall be occupied from back to front in the order of arrival (i.e. the seat furthest away from the entrance shall be occupied first). Jackets and bags must be placed next to the seat. Students shall wait in their seats until the start of the examination. Students with disadvantages, e.g. prolonged writing time, are recommended to enter the examination room first in their own interest.
f. The mouth-nose cover can be removed from the seat. Exception see 4.i.
g. At the end of the examination, students leave the examination room in reverse order (from front to back) and leave the building immediately. It is not permitted to gather in front of the building. The building supervisor, if present, has the duty to ensure this.

4. Procedure for examinations:

a. The examination documents will be distributed upon entering the examination room. The student independently takes his examination papers and a form of prepared stacks off and with him to the place.
b. The examination papers are to be carried or deposited concealed on the way and at the seat until the beginning of the writing time.
c. During the examination, students must use their own work equipment (e.g. pens).
d. Additional writing paper will either be distributed in advance in the examination room or handed out by the supervisor during the examination itself. This is at the discretion of the supervisor, depending on the room conditions.
e. Students enter the module name, date, time, name and seat number on the form and confirm their eligibility and identity by signing it. The legal basis for this data collection is based on the university's obligation under Art. 6 Para. 1 lit. c, Para. 3 DSGVO in conjunction with § 32 IFSG, §§ 14 No.1, 6 para. 3 CoronaVO of 23.06.2020, in order to be able to trace possible infection paths. In the event that a request is made to us by the competent authority for the transmission of participant data, we will determine your first name and surname on the basis of this list of participants and transmit it to the requesting authority together with your address and, if available, your telephone number and/or e-mail address together with details of the date and period of your presence.
f. In addition to being checked, the student ID card shall be placed in a clearly visible position in a free neighbouring desk. Random checks can be carried out, but are not necessary.
g. Questions about the exam will not be answered during the exam.
h. If the supervisor walks through the rows or the safety distance of 1.5 m cannot be maintained, a mouth-nose cover must be worn.
i. Students may only leave the examination room for toilet visits. A mouth-nose cover shall be worn for this purpose. The supervisor shall record this using the seat number.
j. Each case of late arrival shall be noted on the examination protocol with the time and seat number.
k. If there are suspicions of a corona infection that cannot be eliminated during the examination (persons with recognisable symptoms, e.g. fever, signs of a cold, breathing difficulties), the examination supervisors have the duty to immediately refer the candidate to the examination and the building. If a doctor's certificate is subsequently presented to clarify the symptoms, participation in the examination will be cancelled and considered as an approved withdrawal.
l. Early submission is not possible.
m. The examination sheets will be handed in at the end of the examination when leaving the room accordingly, again on prepared stacks and clearly visible to the supervisor. The completed forms will be handed in and kept separately.
n. The interval between the end of one test and the beginning of a second test in the same room shall be at least 60 minutes. If the supervisor leaves the room during this time, the room must be locked.

5. Cleaning/hygiene:

a. Hand disinfectant dispensers are available at the entrance of the buildings. These are to be used preferably when entering the building. It is important to ensure that the safety distances are observed. The supervisors actively support the building management by reporting disinfectant dispensers etc. that have been emptied during the day to the caretaker at short notice.
b. Cleaning of the tables (wiping with water containing surfactants) is carried out at least once a day by cleaning staff.
c. For examinations, additional cleaning cloths are provided for cleaning the tables, which can be used by the students. These are available in sufficient quantity and should be used by the students.
d. The examination rooms shall be ventilated regularly by the supervisors, at least before and after the examination, unless they have an appropriate ventilation system.
e. The air conditioning systems of rented halls of the Stadthalle Nürtingen K3N and the Jahnhalle are supervised by the respective caretakers.
f. The students are obliged to bring their own mouth and nose covers. The university provides mouth and nose covers for supervisors (please contact Mrs Sternal or the person responsible for examinations).

6. Participation of persons at risk in an examination

a. If persons at risk who have provided proof of this by means of a certificate wish to take part in an examination, they must contact the responsible examination committee in good time, at least one week before the examination. The possibility, type and form of participation in the examination will be decided on a case-by-case basis.

7. Information

a. Students and supervisors are informed before the examination period about the hygiene and distance regulations and their duties.
b. The supervisors shall draw attention to the regulations before the examination period begins.
c. If possible, the regulations shall be displayed in the examination rooms in a clearly visible manner.

8. In emergency situations, e.g. in case of fire or first aid, the regulations are suspended.

 

Hygiene concept for oral examinations and colloquia

In addition to the general hygiene and distance regulations of the Hygiene Concept of the Nürtingen-Geislingen University of Applied Sciences (NGU) in the current version, the following regulations must be observed. Failure to comply with these regulations will result in disqualification from the examination.

1. Entering and leaving the buildings:

a. Persons who are or have been in contact with a person infected with the corona virus, if 14 days have not yet passed since the last contact, or who show typical symptoms of an infection with the corona virus, namely disturbances in smelling and taste disorders, fever, cough and sore throat, may not enter the buildings of the university. By entering the university/participating in the examination, you declare at the same time that the above-mentioned reasons for exclusion do not apply.
b. Students may only enter the building a maximum of 20 minutes before the start of the examination. It is not permitted to gather in front of the building.
c. Only designated waiting rooms may be used to bridge waiting times, e.g. due to unfavourable arrival times of public transport. Their availability will be checked by the faculties; if available, they will be planned, announced and displayed. Please make sure that the minimum distance is observed in these rooms. Waiting rooms cannot be set up in every building. Please refer to the information provided by the faculties.
d. When entering the building, a mouth-nose cover is to be worn, unless it is not possible or not reasonable for health or other reasons (individual proof required).
e. The flow of persons shall be channelled via a defined use of the entrance and exit doors. If possible, separate entrances and exits shall be signposted; these shall be used. The respective access route to the examination room shall be recorded in a route description and sent electronically to the supervisors and students in advance or announced on the university's website. The access concepts and descriptions will be developed by the faculty administrations together with Ms. Sternal.
f. Students can and may only enter the examination building via the entrance and exit specified therein.
g. The student is responsible for any delays and a delay does not release the student from the hygiene rules (hand disinfection, keeping distance, route concept etc.), despite apparently empty corridors.

2. Moving around the building:

a. After entering the building and the hand hygiene performed, the waiting area in front of the examination room or the waiting room provided must be visited immediately. In the waiting area there are 2 chairs with 2m distance.
b. In the building a minimum distance of 1.5 meters to other persons must be maintained. This applies in particular on stairs and corridors, on the examination areas and when using the toilets.
c. Signs on the sanitary rooms indicate the maximum number of persons in the sanitary rooms. The maximum number must not be exceeded.
d. When staying and moving around in the building, a mouth-nose cover must be worn. Exception see 3.f and 4.a.
e. Persons with recognisable symptoms (namely disturbances in smelling and taste disorders, fever, cough and sore throat) may not stay in the building until the suspicion of corona infection has been cleared by a doctor. This means, for example, that in the case of allergy-related symptoms, a medical certificate must be carried along and presented to the test supervisor/examiners on request. If the suspicion cannot be immediately dispelled, the examination supervisor/examiner has the duty to expel the examinee from the building. If a medical certificate is subsequently presented to clarify the symptoms, participation in the examination will be cancelled and considered an approved withdrawal.

3. Seats:

a. Tables/seats must be placed in such a way that the minimum distance of 1.5 m from seated to seated/standing persons is maintained in all directions. This also applies to group examinations. A test-specific position of tables and chairs in the test room must be prepared in advance of the test in compliance with the hygiene regulations and must be left unchanged during the test.
b. The university public shall be excluded from these examinations.
c. Seats in front of the examination room shall be clearly marked and occupied by the candidate(s) at the earliest 15 minutes before the examination.
d. Disinfection tissues are provided next to the seat in front of and in the examination room and are to be used accordingly by the candidate before taking the seat.
e. The person to be tested only enters the examination room when requested to do so. Depending on the local conditions, the examinee will be accompanied out of the waiting area and take his/her place in the examination room (keep a minimum distance, put on mouth-nose cover).
f. At the seating/waiting area the mouth-nose cover can be removed.
g. Students leave the examination room at the end of the examination and the building immediately. It is not permitted to gather in front of the building.

4. Procedure for examinations:

a. The actual examination shall be conducted as before, without detriment due to the hygiene requirements. If aids such as blackboards etc. are used, distances must be maintained. During the test itself, the mouth-nose cover may be removed
even if, for example, the examinee has to move in the room (go to the panel).
b. Each case of tardiness will be documented on the examination protocol.
c. A second fixed waiting area for the examinee is designated in the building for the time during which the examination board consults.
d. The time interval between the end of an examination and the beginning of a second examination in the same room is at least 10 minutes. During the break, the room must be ventilated.

5. Cleaning/hygiene:

a. Hand disinfectant dispensers shall be available at the entrance to the buildings. These should preferably be used when entering the building. It is important to ensure that the safety distances are observed.
b. For examinations, additional cleaning cloths are provided for cleaning the tables, which can be used by the students. These are available in sufficient quantity and shall be used by the students.
c. The examination rooms shall be regularly ventilated by the supervisors - unless they have an appropriate ventilation system - at least before and after the examination.
d. The students are obliged to bring their own mouth and nose covers. For examiners, assessors and, if necessary, supervisors, the university provides mouth-nose covers (please request from the examiners or Ms Sternal).

6. Participation of persons at risk in an examination

a. If persons at risk who have provided proof of this by means of a certificate wish to take part in an examination, they must contact the responsible examination committee in good time, at least one week before the examination. The possibility, type and form of participation in the examination will be decided on a case-by-case basis.

7. Information

a. Students and supervisors are informed before the examination period about the hygiene and distance regulations and their duties.
b. The supervisors shall draw attention to the regulations before the examination period begins.
c. If possible, the regulations shall be displayed in the examination rooms in a clearly visible manner.

8. In emergency situations, e.g. in case of fire or first aid, the regulations are overridden

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